Editorial Administrative Assistant, music

  • Employer Oxford University Press
  • Location Oxford
  • Application Deadline 19/06/2022

Oxford University Press is a department of the University of Oxford, which furthers the University’s objective of excellence in research, scholarship, and education by publishing worldwide.

OUP’s Music Department, within the Academic Division, is one of the world’s leading publishers of classical and educational sheet music. Our diverse list is of the highest quality and includes contemporary works, easy instrumental collections, and an extensive choral catalogue. OUP is also exclusive distributor for the Associated Board of the Royal Schools of Music.


This is a unique opportunity for you to gain exposure to all aspects of music publishing whilst playing a vital role in supporting our editors. This is a busy role where you’ll collaborate with other teams to ensure the smooth running of the function. Core responsibilities include:

  • Coordinating new title administration for print and digital titles
  • Maintaining all company and departmental databases
  • Providing other administrative support e.g. organizing departmental conferences, processing invoices or manuscript submissions, and monitoring the music publishing inbox
  • Organizing departmental meetings, preparing and circulating papers, and taking minutes
  • Ensuring title data is accurate and prepared in a timely manner
  • Undertaking desk-based market research, including gathering and analysing sales data
  • Completing basic editorial tasks under supervision of editors
  • Assisting with other departmental activities as required.

We are currently operating hybrid working. We expect this role to require approximately 2 days per month in the Oxford office, possibly increasing in the future. We are also happy for someone to attend the office more if this suits them.


You’ll be an excellent team player with the ability and willingness to learn. The successful candidate will have:

  • Some administration experience
  • Good attention to detail
  • The ability to work with multiple systems and familiarity with databases
  • Great organization skills; the ability to manage a varied workload
  • Interest in and basic knowledge of classical music, ideally including choral.


We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect of working hours and the use of technology to support regular remote working, dependent on role. We also have a great variety of active employee networks and societies.

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

Please see our Rewards and Recognition page for more information.


Please contact [email protected] with any queries relating to this role.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

More information and apply here.

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