Copyright Data Administrator

  • Employer Wise Music Group
  • Location London
  • Application Deadline 31/10/2021


Wise Music Group is one of the World’s leading music publishers, owning and managing over 300,000 popular and classical music copyrights. The Group is privately owned by one family over several generations, and the UK Head Office is situated in London, in the West End.


Locating data points for iMaestro ingestion and enhancing existing song/deal metadata in the Vistex iMaestro database.  Ensure all compositions are CWR compliant and include industry standard codes such as ISWC and ISRC.  Manage the data flow into iMaestro of the ISWCs & ISRCs from external sources and then out to the collection societies, 3rd party sub-publishers and aggregators.  Work directly with 3rd party sub-publishers to ensure they have our complete catalogue on their database.

Key Objectives:

  1. Liaise with external parties to obtain ISWC & ISRCs
  2. Update and maintain iMaestro with relevant ISWC & ISRC information
  3. Work with societies and aggregators so we can provide ISWC & ISRC information where needed
  4. Update Copyright data on works/clients and share with affiliates, sub-publishers and other departments when required
  5. Generate regular copyright data reports and manage cumulative results
  6. Design database queries to assist copyright administration
  7. Collaborate on large-scale data projects
  8. Work closely with 3rd party sub-publishers to ensure WMG copyrights are registered with the global societies
  9. Liaise directly with the collection societies regarding complete registration of WMG repertoire


  • Obtain and load missing ISWCs into iM
  • Obtain and load ISRCs for new recordings, new compositions & catalogue acquisitions
  • Coordinate & disseminate ISRCs to societies, sub-publishers & third-party aggregators
  • Enhance existing iM work entries to CWR compliance
  • General update of catalogues in iM where required
  • Tag works/clients in iM for grouping of works/clients for Management reporting purposes
  • Add Licensing restrictions to contracts and compositions in iM
  • Update document descriptions on the document imaging platform File Director




  • Experience of managing large data sets, ideally for a global music publisher, record company or rights society is desirable but not essential


  • Understanding the challenges posed in digital data aggregation and management
  • Understanding the role of a publisher within the global music industry
  • Understanding the role of a copyright department within a music publisher
  • Understanding the flow of rights and royalties between writers, publishers, recording companies, collection societies, agencies, and licensees

Skills and Abilities

  • A proficient user of Microsoft Office Software, particularly Excel
  • A high level of verbal and written communication
  • An intermediate understanding of Structured Query Language is desirable but not essential

Personal Qualities

  • High level of organisation and accuracy
  • Keen to collaborate on group projects
  • Able to manage shifting priorities in a changing environment
  • Able to work to a deadline
  • A logical approach to problem solving


Core working hours are 0930 to 1730 Monday to Friday, however you will need to be flexible and able to work additional hours as required ensuring deadlines are met.

CV and cover letters should be submitted to no later than Sunday 31st October.

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